HAPO CENTER

Vendor & Facility Guidelines

Tape, Adhesives, and Floor Protection

Use of duct tape or other adhesives is prohibited on the Expo Hall or Arena floor. The only approved tape is gaff tape.

If any other glue or tape is used, the promoter will be billed for the cost of removing and reconditioning the floor.

No adhesives, glues, or tapes are to be used on Expo Hall floor

Any wood, metal, rock, or other heavy items must have a protective material underneath

Damage to the Expo floor will be billed at $50 per floor tile. Damage to drapes at $30 per panel.

Kitchen and Water Access

The kitchen is not available for vendor use. Vendors who need water need to come to the main office.

The HAPO Center agrees to furnish water by means of the appliance installed for drinking fountains, ordinary toilet or janitor purposes, but for no other purpose. The HAPO Center has water available for animals during contracted events. The LESSEE is responsible for watering animals. Please be aware that the kitchen is not available for vendor use. Any vendor caught in the kitchen will be subject to removal from the property. Any vendor needing water may go to the main office for assistance.

Common Use Areas

All parking lots, lobbies, and applicable service areas are considered common use areas.

Use of any of these areas must be approved by the HAPO Center and their availability and use are subject to change at any time.

These spaces may not be obstructed by exhibits or closed to public access unless specifically approved by the HAPO Center

Room Setup, Equipment, and Staffing

The HAPO Center will provide a promoter with a map of the room showing how event will be set.

Building rental includes available HAPO Center inventory of tables, chairs, and pipe/drape as determined by the HAPO Center Management.

All other requests for workers, services, and equipment beyond the HAPO Center’s available inventory must be rented at promoters’ expense.

Except for what is contractually agreed upon, it shall be the sole responsibility of the LESSEE to arrange and pay for all personnel, production costs, talent fees, riders, and all equipment and services. This includes door attendants, vendor entrance attendants, and parking attendants. If these areas need to be staffed during your event, it is the sole responsibility of the promoter to staff and pay for these services.

detailed outline of all floor plans, equipment, and personnel required for the event fourteen (14) days prior to event.

Food and Beverage Services

FOOD AND BEVERAGE SERVICES
TO BE PROVIDED BY HAPO CENTER CATERING

Catering, beverages, and concessions are controlled exclusively by the HAPO Center. No outside food or beverage shall be brought into the HAPO Center without written express consent from the HAPO Center. Arrangements for catering must be coordinated through the HAPO Center’s Event Manager. Free samples of food or beverage may be given away or otherwise distributed upon request and only with prior written consent of the HAPO Center. Sample size should be no larger than one (1) ounce for solids and two (2) ounces for liquid. All Health Department requirements must be met.

Glitter and Confetti

Glitter and/or confetti are not allowed in any part of the HAPO Center. Should this policy not be followed a minimum $500.00 additional charge will be applied to final billing.

Vehicles and Parking

NO VEHICLES allowed inside the Expo Hall without written consent from HAPO Center management

NO STUDDED TIRES on vehicles inside Expo Hall, Arena, or Atrium

Overnight parking is prohibited without prior written consent from the HAPO Center Management. The distribution of literature or materials in the parking area is prohibited. Clean up of unauthorized literature or materials may be charged back to LESSEE.

Move Out and Property Removal

In the event that the above-described portions of the HAPO Center are not vacated by LESSEE its representatives, agents or members on the date and time specified in this agreement, then the HAPO Center is hereby authorized to remove goods, wares, merchandise and property from THE HAPO Center, at the expense of the LESSEE. The HAPO Center is hereby expressly released from any and all claims for damages of whatever kind or nature that may arise in connection with any removal of such goods, wares, merchandise or other property from the HAPO Center as set forth above. For any period beyond the term of this Agreement that the LESSEE its representatives, agents or members may need to remain in the building, the HAPO Center shall be entitled to charge the move in – move out rate, per day.

Compliance, Laws, and Restrictions

LESSEE its representatives, agents or members will comply with all laws of the United Sates and the State of Washington, all municipal ordinances, and all lawful orders of police and fire departments or any other municipal authority; and will obtain, and pay for all necessary permits, taxes and licenses; and will not violate any laws, ordinances, rules or orders. If violation is on the part of LESSEE its representatives, agents or members, the LESSEE will immediately correct such violation. Without the written consent of the HAPO Center, the LESSEE its representatives, agents or members shall not operate any engine or motor machines on the premises or use oils, burning fluids, kerosene, naphtha or gasoline for either mechanical or other purposes or any other agent for illuminating the premises. **For all car sales, equipment shows and auctions, LESSEE may move and operate motor vehicles on the premises to the limited extent necessary to conduct the auction sale in the contracted event space.

The LESSEE, its representatives, agents or members without the written consent of the HAPO Center Manager, shall permit no firearms or other weaponry on the premises.

The HAPO Center strictly enforces the Franklin County Ordinance, and City of Pasco fire code which bans all pyrotechnic activity on city property (ex: fireworks

The LESSEE its representatives, agents or members shall not drive any nails, hooks, tacks, screws or tape in any part of the building nor shall the LESSEE its representative, agents or members make or allow any alteration of any kind therein. If any portion of said building or grounds, is damaged by the act, default or negligence of LESSEE, its representatives, agents or members, the LESSEE will pay the HAPO Center upon demand such sum as shall be necessary to restore said premises to their original condition. LESSEE hereby assumes full responsibility for the character, acts and conduct of all persons admitted to said premises or to any portion of said premises and grounds by consent of LESSEE or by or with the consent of LESSEE its representatives, agents or members or any person acting for or on behalf of said LESSEE. LESSEE agrees to always have sufficient security on hand to maintain order and protect people and property.